Project Description

Supplier Backflush in SAP

Integrate suppliers efficiently into SAP with SERKEM!

Your Requirements

  • Simplified fulfillment confirmation
  • Alternative way of contacting smaller supplier
  • Supplier shall be able to enter accaptances of orders directly into the buyers SAP-system

Our Solution

  • Digital handling of fulfillment confirmations
  • Data entry without EDI- connection via HTML forms through the supplier
  • Automatic processing of the confirmed data in the SAP system
  • Overview over the status of every single order in SAP

Your Advantages

  • Order status with delivery date at a glance
  • Manual work of the order confirmations through the buyer isn´t any longer necessary
  • Dependent from suppliers data, e-mails are sent to the buyer by differences to the order dates

The SERKEM Solution in Detail

Companies usually request order confirmations from suppliers. However, particularly smaller suppliers are often not able to send order confirmations via EDI directly to the SAP ERP system of the customer. They confirm the order on paper or via e-mail. The buyer manually enters the data in the SAP ERP system.

In order to improve the confirmation process, the SAP system should be able to allow suppliers to enter order confirmations directly into the SAP ERP system of the customer.

 

At a glance

E-mail to the supplier by order through purchasing

With every order the buyer sends an automatic email to the supplier. Attached are the order in PDF and the order confirmation in HTML format.

Backflush of the order confirmation to the SAP system of the customer

As soon as the supplier enters data in the HTML format and sends it, an automatic data transfer to the web service via http-post takes place. The supplier transmits his fulfilled order confirmation to the SAP systef of the customer.

Enter the confirmed data automatically in the SAP system

Confirmation data automatically is entered into the SAP system and an order confirmation – including the suppliers data – is installed in the order. The supplier receives a message from the website that the order confirmation was sent correctly. The status of every single order can be checked by the buyer in the SAP system at any time.

Notifications by differences

If there is a difference in price, quantity or scheduled delivery date – depending on the supplier´s data – a notification e-mail is sent to the buyer.

Alternative way to send via SAP Business Connector or SAP Process Integration

As an alternative the confirmation can be sent via a system integration software – SAP Business Connector or SAP Process Integration. In this case the data is sent to the system integration software and transferred into an IDOC. The IDOC the is forwarded to the SAP system.

Due to this well-defined interface there is no need to change firewall settings. Another advantage of this solution is the particular high network security.

  • Automatic processing of the backflush and entering the data in the SAP system: no need of manually editing the order confirmation by the buyer
  • Order status including scheduled delivery date are apparent at first sight in the SAP system
  • Status notes can be edited by the buyer
  • Depending on supplier´s data, emails are sent to the buyer, if there is any difference in price, quantity or scheduled delivery date

Why decide for the SAP Solution developed by SERKEM:

The entire process of order confirmation is done electronically in both solutions, which saves the buyer from entering the confirmed data manually.

  • The supplier can directly enter its data via the e-mail attachment, report to the SAP system and submit update proposals
  • Order update with confirmation data: the order confirmation is added to the order in the SAP system
  • Flexibility due to different link-up options: HTML format or system integration software, such as SAP Business Connector or Process Integration

 

Downloads

Supplier Backflush in SAP